Terms & Conditions

This Catering Services Contract (“Agreement”) is entered into by and between Selah Coffee Co LLC (“Company” or “Caterer”), located at 1415 W Cedar Ave, Denver, CO 80209, and the undersigned individual or entity (“Client”).

By paying the required deposit, the Client agrees to the terms and conditions outlined below.

1. Services Provided

The Company will furnish the agreed-upon coffee catering services (“Services”) for the Client’s event (“Event”).

Items included (may include but is not limited to):

  • Espresso, Cappuccino, Mocha Latte, Vanilla Latte, Seasonal Latte, Chai Latte, Hot Chocolate, Herbal & Black Tea
  • Milk Options: Whole Milk, Oat Milk, Almond Milk

The Company may slightly adjust the Menu if key ingredients become unavailable beyond its control.

2. Event Details & Changes

  1. The Event details (date, time, location, number of guests) are outlined in the inquiry form and in the Company’s accepted quote confirmation.
  2. Any modifications to these Event details must be communicated in writing to the Company at least 7 days prior to the Event date.
  3. The Company reserves the right to adjust pricing or impose a surcharge if the number of attendees or other significant event details change.

3. Deposit & Payment

  • Deposit: A non-refundable deposit equal to 50% of the total service cost is due upon acceptance of this Agreement.
  • Final Payment: The remaining balance is due 5 days prior to the Event date.
  • The Client’s Event date is not secured until the Company has received the deposit.
  • Payment may be made by credit card, ACH, or check. Checks should be made payable to Selah Coffee Co LLCand mailed to the address above.

4. Venue Coordination & Setup

  1. The Caterer requires access to the venue (“Venue”) at least 1 hour before the Event start time for setup and 1 hour after the Event ends for cleanup and load-out.
  2. The Client is responsible for obtaining and covering any fees or permissions related to the Venue.
  3. Outdoor service can only be accommodated when there is no chance of rain and the temperature stays between 40°F and 90°F, as adverse weather conditions can jeopardize espresso equipment.

5. Electricity & Power Requirements

  1. The Client must provide a dedicated 120V/15-amp circuit per espresso machine for proper operation.
  2. The Caterer will supply extension cords and power strips as needed.
  3. If the power provided is inadequate or improperly supplied, the Caterer will not be liable for any damages or refunds, and espresso services may not be rendered safely.

6. Insurance

The Company will maintain general liability insurance that specifically covers the Services offered at the Event.

7. Indemnification

The Client agrees to indemnify and hold the Company harmless for any damage, theft, or loss of the Company’s property caused by the negligence or misconduct of the Client, its guests, or staff.

8. Cancellations & Refunds

8.1 Deposit Policy

  • Non-Refundable Deposit: The initial 50% deposit is forfeited if the Client cancels the Event.

8.2 Additional Payments Beyond Deposit

  • 30 Days or More Before Service: If the Client cancels at least 30 days prior to the scheduled service date, any payments made in excess of the 50% deposit will be fully refunded.
  • Within 7 Days of Service: If cancellation occurs within 7 days of the scheduled service date, no refunds will be issued on amounts paid beyond the deposit.
  • Credit for Future Events: In all cases, any amounts paid (including the deposit) may be credited toward a future event, subject to the Company’s availability.

8.3 Special-Order Items

If the Company has purchased custom or special-order items (e.g., branded materials) that cannot be returned, the Client remains responsible for those costs even in the event of cancellation.

9. Rescheduling

  • Single-Day Events: If the Client requests a new date at least 72 hours prior to the Event, the Company will attempt to accommodate it. Less than 72 hours’ notice may require the Client to pay the full event cost.
  • Multi-Day Events: A minimum of 7 days’ notice is required for rescheduling. Fewer than 7 days may lead to the Client incurring the full event cost.
  • All rescheduling is contingent on the Company’s availability for the new requested date.

10. Liability Limitation

If the Company cannot fulfill its obligations due to circumstances beyond its control (e.g., force majeure, extreme weather, Venue issues), it may secure an alternative caterer (with the Client’s written approval) at no extra charge or refund any amounts paid. The Company is not liable for additional damages or compensation in such cases.

11. Governing Law & Venue

This Agreement is governed by and interpreted according to the laws of the State of Colorado. Any legal proceedings shall be initiated in the courts of Colorado.

12. Entire Agreement

This Agreement forms the complete understanding between the Parties regarding the Services, superseding all prior agreements, whether oral or written. Changes must be documented in writing and signed by both Parties. If any provision is found unenforceable, the remainder of the Agreement remains in effect.

13. No Waiver

A delay or failure by either Party to enforce any provision of this Agreement does not constitute a waiver of that provision for future enforcement.

14. Acceptance

By submitting the deposit, the Client acknowledges and agrees to all terms and conditions in this Agreement. The Company’s acceptance of the deposit confirms the booking.